​

​

Terms of Agreement with ‘RobinDas.co.uk’

 

Note: In this document, ‘I’ and ‘me’ refer to ‘RobinDas.co.uk’.

​

To provide a top quality service to you, my client, it is essential that there is clear agreement and understanding between both parties from the outset.  This will help ensure that I always meet and I hope exceed your expectations and experience of working with me.

 

Therefore, as well as my company’s Terms and Conditions, which you can find by clicking here, please refer to my ‘Terms of Agreement’ below.  Once you have agreed a contract with me as a freelance content writer, you will have confirmed that you have read, understood and agreed to these terms. 

 

1.         Initial project meeting.

I will meet with you either online or in person at an agreed venue within BN1 or BN2 postcodes for an initial discussion and review of your project. This is a no-obligation free of charge meeting. If you wish to meet in person in an area outside of the above postcodes, you will need to cover my relevant travel costs.

​

2.         Contract options.

 

I am available for hire via two different options.

 

​

3.         Option One:

            Individual work contract.

 

This is for individual one-off pieces of work such as a single piece of content for a magazine or website or social media campaign. This work will be carried out by me for a fixed price and timeframe given to you, based on the project meeting brief.

 

3.1       Scope of work document.

​

3.1.1   

Following our project meeting, I will email you a ‘scope of work’ document, to include a breakdown of the main areas of work, a proposed timeline and deadline dates, and a full quotation for my costs. This quotation is based on the agreed scope of work and is valid for 30 days. If you require changes or if this increases, I will discuss this with you first and any associated costs. This will be emailed to you with five working days of our initial meeting. If there are any changes to be made to this, you should let me know within five working days.

 

3.1.2   

Please ensure that you are completely satisfied with the scope of work document before you sign. The scope of work cannot be amended once signed. The reason is that changing the scope of work document creates additional work for me that will not have been quoted for.

 

3.1.3   

Once the ‘scope of work’ document has been agreed and signed, you will have commissioned me and be contracted to pay 50% of the quoted fee within five working days. Please note, I am unable to start work until the first payment has been received. The remaining 50% will be payable on completion of the project. In exceptional circumstances, or when there will be milestones in a project we may need to agree interim payments when parts of a project have been delivered.

​

3.2      Additional costs.

​

The quotations that I will give you in the ‘scope of work’ document are final, unless you significantly change the agreed scope of the project. All projects include full research, delivery of first draft and two rounds of revision. Further rounds of revision may incur further costs, which I will first discuss with you. I will discuss with you any further costs for reimbursement in advance, such as a request from you to travel outside of BN1 and BN2 postcodes as part of my research for your project.

 

3.3      Payment terms.

​

3.3.1   

I require 50% of the agreed quotation paid within five working days, once the ‘scope of work' document has been agreed and signed.  On completion, you will pay me the remaining 50% within 14 working days of receipt of my final invoice. 

 

3.3.2   

Final payment is due within 14 days unless agreed otherwise. Late payment will incur a statutory 8% charge.

​

3.4       Ending a contract.

​

3.4.1   

I hope that you will enjoy working with me and that the work that I will deliver will exceed your expectations.  However, if there is any aspect of my work that you are unhappy with, please raise it directly with me at the earliest opportunity.  I will then endeavour to do my utmost to resolve this as far as is possible. 

 

3.4.2   

If you consider the ‘scope of work’ agreement has not been fulfilled after two rounds of completion and further discussion with me, you have the option to end the agreement with myself by issuing a ‘instruction to cease work’ notice by email to myself.  Please note, the initial 50% of the agreement fee is non-refundable and you will still be liable to pay any expenses that I have accrued as a result of work being carried out on your behalf. 

 

3.4.3   

The ‘instruction to cease work’ is given entirely without prejudice, and no liability or admission of failure or inability to complete the contract on my part is implied.

 

​

4.       Option two:

           Retainer.  

​

The retainer agreement is ideal for longer term, ongoing work with your business or company. The retainer is an agreement whereby I will work with you on an ongoing basis for a set number of hours a week, which you commit to pay. This guarantees that I am available and will work for you for this period on a regular basis until further notification from either party.

 

If you wish to cancel or reschedule an agreed period of work, then I will require a minimum of 48 hours’ notice to avoid you incurring the agreed costs. As of December 2024, my retainer charges are £220 a day (eight hours) or £110 (half a day), 8.00 to 18.00 (UK hours) Monday to Friday. Retainer hours outside these times are available by mutual discussion and agreement.

 

4.1      Scope of work document.

 

4.1.1   

Following our project meeting, I will email you a ‘scope of work’ document, to include a breakdown of the main areas of work, and, where applicable, a proposed timeline and deadline dates. If you require changes or if your requirements then increase, I will discuss this with you first and any associated costs. This will be emailed to you with five working days of our initial meeting. If there are any changes to be made to this, you should let me know within five working days. All quotes are valid for 30 days. 

 

4.1.2   

Please ensure that you are completely satisfied with the scope of work document before you sign. The scope of work cannot be amended once signed. The reason is that changing the scope of work document creates additional work for me that will not have been quoted for.

 

4.1.3   

Once the ‘scope of work’ document has been agreed and signed, you will have commissioned me to work for on the agreed number of days for the agreed timeframe, until either party may choose to end the retainer agreement (see 4.4.)

 

4.2.      Additional costs.

​

The ‘scope of work’ document is final, unless you significantly change the agreed scope of the project. All projects include full research, delivery of first draft and two rounds of revision. Further rounds of revision may incur further costs, which I will discuss with you first. I will discuss with you any further costs for reimbursement in advance, such as a request from you to travel outside of BN1 and BN2 postcodes as part of my research for your project.

 

4.3       Payment terms.

​

4.3.1   

I will invoice you at the end of each calendar month for the agreed number of workdays or half days, minus any cancellations which have been received with 48 hours’ notice.

 

4.3.2   

Payment is due within five working days from when I have issued you with an invoice, via email, unless agreed otherwise. Late payment will incur a statutory 8% charge.

 

4.4.     Ending a contract. 

 

4.4.1   

I hope that you will enjoy working with me and that my work will exceed your expectations. However, if there is any aspect of my work that you are unhappy with, please raise it directly with me at the earliest opportunity.  I will then endeavour to do my utmost to resolve this as far as is possible. 

 

4.4.2   

If you have agreed a retainer contract with me, you may end this contract with a minimum of two weeks’ ‘instruction to cease work’ notice by email to myself.  During this notice period, any agreed and scheduled meetings and work will be fulfilled on my part which you are obligated to pay by you, the client.  The ‘instruction to cease work’ is given entirely without prejudice, and no liability or admission of failure or inability to complete the contract on my part is implied.

 

​

5.         Terms for

            both agreements.

 

5.1      

Non-disclosure and confidentiality agreements.

I am happy to sign a confidentiality or non-disclosure agreements you or your organisation consider is necessary. However, I do request that you indemnify me against any action whatsoever by you or a third party, with the accidental disclosure or loss of this information.

​

5.2       Deadlines.

 

5.2.1   

I take deadlines incredibly seriously and do my utmost to ensure I meet our agreed milestones and deadlines. However, I cannot be held responsible for late deadlines if a payment has not been made by yourself, or information, feedback or a request that I have made to you has not been reasonably met to ensure delivery of an article or project can be completed within the agreed timeframe. 

​

5.3      Client sign-off.

5.3.1.   

I work to ensure that my copy is free of errors, omissions and typos. However, I advise all clients to review and check all copy thoroughly before publication. I offer two rounds of revisions within the quotation given. Please note, all responsibility for published content on the client’s given channels ultimately rests with the client.

​

5.4       Indemnity.

5.4.1   

You shall hold me harmless against any liability anywhere in the world, including liability arising from copyright infringement and libel, that results in any way from your use of my copywriting services and advice on this project. You agree to indemnify me against any claim for compensation or damages brought about as a direct or indirect consequence of my work for you and/or your organisation.

​

5.4.2   

It is the sole responsibility of the client to ensure that all statements, claims, promises, information on said product or service, and guarantees are upheld in accordance with the laws of England and Wales. No claim for compensation due to loss of earnings or any other detrimental effect to your business can be made against me.

​

5.5      Client authority.

5.5.1    

You confirm that you have the authority to engage me on the basis of the ‘scope of work’ document and to authorise payment as outlined in this document for the return of my services.

 

5.3.      Copyright.

​

The copyright for any creative copy I develop shall be fully owned by you and your company on full payment of my final invoice.

 

5.4.      My use of your work.

​

I reserve the right to use selected extracts of work produced, but not the full product, solely for self-promotion or advertising purposes within ‘RobinDas.co.uk’ unless specifically forbidden to do so by you in writing.

 

5.5       My availability.

​

5.5.1   

If for any reason or circumstances beyond my control, I unable to be available to continue work as agreed in the ‘scope of work’ I will communicate this to you as soon as possible, and agree a suitable time with you when I can resume work for you.

 

5.5.2   

In the event, that I am unable to complete a piece of work due to my own personal circumstances, I will refund any monies paid minus any costs already incurred already agreed or in the ‘scope of work’ document. 

 

Robin Das

Last updated December 2024.

 

​

​